Information that must be included on a VAT invoice

Only VAT-registered businesses can issue VAT invoices, which must be provided for standard or reduced-rated supplies to another taxable person, usually within 30 days. Copies of all invoices issued and received must be kept as evidence of VAT.

A VAT invoice must include:

• ·        Sequential invoice number

• ·        Time of supply and date of issue (if different)

• ·        Supplier’s name, address, VAT number

• ·        Customer’s name and address

• ·        Description of goods/services, quantity/extent, unit price, VAT rate, and net amount

• ·        Gross total payable (excl. VAT)

• ·        Cash discount rate (if any)

• ·        Total VAT due (in sterling)

Other rules:

• ·        Northern Ireland–EU invoices: must show ‘GB’ before VAT number, recipient’s EU VAT number, and transport reference.

• ·        Electronic invoices allowed, with batch details recorded once.

• ·        Retail supplies: no VAT invoice unless requested. If supply is £250 or less, a simplified invoice may be issued. Over £250, a full VAT invoice is required.

• ·        Simplified invoices: show supplier details, supply time, description, VAT rate, total (incl. VAT in sterling).

• ·        Credit notes: must include the same details as the original invoice.

• ·        Currency: any currency allowed, but VAT must be shown in sterling.